Notion is a wierd beast, even for individuals who use it usually. The app’s bread and butter might as soon as have been database administration and a spot to retailer notes, however as we head into 2026 it is now grown into one thing that encompasses a lot extra.
Final 12 months, I identified how you need to use a collection of instruments throughout the free model of the app to set targets, handle duties, and construct templates. If you would like a primer on a few of the staple items it may well do, I would advocate studying that first.
However Notion is now in a position to take action far more, because of new instruments and, sure, AI. In case you’ve spent any time with Notion in the previous few years, you might be stunned at what it may well allow you to obtain now.
1. Embracing the Agent
Notion is unquestionably leaning additional into AI than ever earlier than, as you may anticipate.
Whereas there’s an entire bunch of AI instruments, like having the ability to create charts from information and asking Notion AI to look by your workspace for one thing you’ll have referenced months in the past, a more moderen characteristic is Notion Agent.
Because the title suggests, that is the corporate’s Agentic AI. Consider it much less like having a instrument that may discover information or analyze what’s there, and extra like having a useful additional pair of arms that may enter information, replace pages, and far more. You will get a trial of Notion AI within the free and Plus plans, however for full entry to the Agent you want the Marketing strategy ($20 / £16.50 monthly, round AU$30 monthly). That is what I am on.
You may ask your Notion Agent to construct a database for absolutely anything, including as a lot info as you possibly can, and it’ll construct it in seconds whereas explaining what it may well do and the steps you might wish to take subsequent – very useful.
Not all of Notion’s AI-powered options want a subscription (for instance, Mail and Calendar are free), however understanding what Notion Agent can do may very well be an enormous boon in your organizational outlook in 2026. place to begin is that this video intro to Notion Agent.
2. Managing conferences
One in all my favourite options Notion added this 12 months is its Assembly Notes. Actual-time transcription is likely one of the most helpful AI instruments round, however with Notion you need to use a backslash after which ‘assembly’ to get it to pay attention out for calls.
It’ll additionally set off mechanically if you wish to leap on a fast name and have it take a bunch of notes, with choices for a full transcript, abstract notes, and an AI abstract.
It will get dropped proper into your workspace, too, so you possibly can ship it to your colleagues or immediately flip it into an motion plan, and it’s all searchable with Notion AI, too.
The one draw back is that you simply do want the Marketing strategy ($20 / £16.50 monthly, round AU$30 monthly), to unlock a restricted variety of AI Assembly Notes.
3. Organising e-mail
TL;DR What’s new in Notion?
- Notion has a brand new suite of AI instruments, together with connections to widespread fashions like ChatGPT and Google Gemini.
- The standalone Calendar app has been joined by Notion Mail for managing your e-mail.
- Its enterprise instruments are getting higher, too, which means now you can search on providers like Slack for key particulars.
Final 12 months, Notion added a second app to its staple with Notion Calendar. Within the months since, that app has gotten higher with every replace. It’s clear, simple to parse at a look, and it lastly eliminated that further panel with keyboard shortcuts on the aspect.
It adjusts to time zones, and has a built-in scheduling instrument, whereas it has entry to your Notion database so you possibly can replace info there with out going to a separate app.
New in 2025, although, is Notion Mail. Because it arrived, it’s additionally develop into extra helpful. Utilizing Notion AI, you possibly can filter incoming mail mechanically, which means it may well floor paperwork that want signing, emails with assembly invitations, and far more.
With snippet help, advised responses, and scheduled ship, it’s helped me get by my inbox far more rapidly.
One other big enchancment that comes with Notion Agent is that it may well tie into an entire bunch of non-Notion apps.
That features dev instruments like Jira and Github, storage places like iCloud Drive and Field, and workspace options like Slack, Groups, and extra. This implies your agent can dive deep into absolutely anything you give it entry to.
Asking it to search out articles I’ve written, in addition to drafts from my Google Drive that correspond, is extra useful than you’d maybe anticipate, letting me see what’s stay, what isn’t, and far more.
In case you’re already utilizing some type of AI chatbot, you may be capable to combine it into your Notion, too. On the time of writing, it consists of Claude Sonnet 4.5, Claude Opus 4.5, Gemini 3 Professional, and ChatGPT 5.1, with the caveat that these are in beta.
5. Constructing a process supervisor
This isn’t an AI process (and Notion Brokers can’t create automations… but), however you is likely to be stunned at how a lot you will get accomplished by constructing your individual.
For instance, after I log a bit of labor as having been despatched to a shopper, it mechanically marks it as accomplished on my Kanban board. After I add an bill date, it marks it as invoiced, and so forth, and so forth.
Whenever you tie it with different providers and instruments, you will get fairly advanced. My process supervisor can enter duties utilizing an e-mail set off, so my Notion can ship the related information from my e-mail, to that tackle, which then populates it on my to-do record with a deadline, shopper title, and extra. The one actual limits are what you possibly can consider.
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